How Does Paylocity Calculate Time

Introduction: Paylocity is a leading HR and payroll solution provider, and understanding how Paylocity calculates time is essential for businesses and employees using this system. In this article, we’ll explore the method Paylocity uses to calculate time and provide a practical Paylocity Time Calculator to help you determine total hours worked according to Paylocity’s standards.

Formula: Paylocity typically calculates time by taking the difference between the clock-in and clock-out times, considering the hours and minutes worked. The formula for this calculation is as follows: Total Time = Clock Out – Clock In

The result is presented in hours and minutes.

How to Use:

  1. Enter the clock-in time in the “Clock In” field, following the format (HH:MM AM/PM).
  2. Input the clock-out time in the “Clock Out” field, following the same format.
  3. Click the “Calculate” button.

The calculator will provide you with the total time worked in hours and minutes according to Paylocity’s method.

Example: For example, if an employee clocks in at 9:30 AM and clocks out at 4:45 PM, you would input the following values:

  • Clock In: 9:30 AM
  • Clock Out: 4:45 PM

Click “Calculate,” and the result will be: Total Time: 7 hours and 15 minutes


  1. Q: How does Paylocity handle breaks and meal periods in time calculations? A: Paylocity may provide specific configurations to account for breaks and meal periods, depending on the company’s policies.
  2. Q: Can I use this calculator for overnight shifts? A: Yes, this calculator works for overnight shifts. Ensure that the clock-in and clock-out times are correctly entered.
  3. Q: Does Paylocity offer different methods for time calculation? A: Paylocity provides various configurations to suit different industries and time tracking needs.
  4. Q: Can I use this calculator for calculating time across multiple days? A: This calculator is designed for single-day time calculations. Multi-day time calculations may require additional considerations.
  5. Q: What if the clock-in time is in the afternoon, and the clock-out time is in the morning of the next day? A: Ensure that the date is specified correctly for both the clock-in and clock-out times when using this calculator.

Conclusion: Understanding how Paylocity calculates time is crucial for accurate time tracking and payroll processing. Use our Paylocity Time Calculator to follow the same method as Paylocity and ensure your time calculations are in line with their standards, whether you’re an employer or an employee.

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